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Gavin Russell
By Gavin Russell on May 13, 2021

Training Management Systems & Learning Platforms: What's The Best Fit?

Searching for learning technologies such as a Training Management System for your organisation?

The results are dizzying. Additionally, there may be some learning systems, like the Training Management System (TMS) and the Learning Management System (LMS), that may seem very similar – but actually have very different functionalities!

What makes a Training Management System different from a Learning Management System? Let’s dive into the two technologies below. 

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Training Management System vs. Learning Management System

A Training Management System is a back-office software that helps training organisations streamline and optimise the training processes for classroom and virtual instructor-led training (ILT / vILT), providing a more efficient way to manage, track, and sell training.

On the other hand, a Learning Management System is software that helps manage eLearning, by enabling content management, course delivery, and progress tracking.

Let’s take this a bit further for better understanding. 

 

Instructor-Led Training and eLearning

Instructor-Led Training is classroom training that takes place face-to-face with a live instructor and your learners, this can also include live virtual training that is led by an instructor, also called vILT. Whereas eLearning is web-based, and courses can be taken any time the learner would like. Since the two are distinct, there are different ways of managing each.

Training Management System helps you manage in-person classroom training and virtual instructor-led training processes. You can expect your TMS to help with tasks such as building complex training schedules, assigning trainers and resources to classes, tracking costs per session, region, or business unit, and much more. 

Whereas, a learning management system is dedicated to managing your eLearning. It allows content managers to organise, deliver, and monitor online courses through an end-user interface. 

Of course, the TMS and LMS can complement each other. So, organisations that incorporate both classroom and virtual training might choose to invest in both types of software. No matter how you’re using ILT / vILT and eLearning, separately or together in s blended learning scenario, you’ll want training software that can interface with each other to give you a solution tailored to your needs.

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Back-office and Front-office Management 

Although there’s only a one-word difference between these two expressions, it’s an important one. Training management software is focused on organising training sessions and is built for training administrators and the core training back-office processes. The core features you should expect in a TMS include scheduling and resource management, operations and logistics, financial planning and performance, reporting, and sales cycle management. Most TMS’s today incorporate some end-user portals as well. However, those using a TMS daily are key stakeholders such as training managers, training companies, corporate university directors, HR professionals, and more. 

On the other hand, a Learning Management System is built specifically for the learners and focuses on registration and delivery processes. It is centred on this interaction with the learners, so the number and diversity of day-to-day users are much larger. Of course, training managers will still oversee the training administered through the LMS, as well as track course completion and learner progress. As such, the end-user experience is at the centre of the software, and much of its value lies in the fluidity and intuitiveness of its front-end user interface.

 

Training Administration or Content Delivery?

If you’re looking for a tool to manage content, a TMS isn’t the right one for you. A Training Management System is the tool you want to ensure that all the logistics and operations that happen before and after your in-person class, are as streamlined as possible. 

On the contrary, the LMS is a tool for content delivery. If you’re trying to find a way to optimally manage and deliver eLearning content to your trainees, you’re in the right place. However, if your goal is to improve your operational processes, sales cycle, cost tracking or budget monitoring, the training management system may be a better fit. 

 

Processes Managed by the TMS and LMS

A Training Management System typically takes care of all your back-office processes:

  • Organising logistics and resources
  • Course scheduling: live online or virtual training, in-person sessions, and more
  • Handling instructor-led training administration – virtual or classroom-based training (registration confirmations, reminder emails…)
  • Creating reports and business intelligence
  • Monitoring financials (tracking costs and profitability, forecasting budgets…)
  • Managing orders and invoices, for commercial training companies and extended enterprise

A Learning Management System typically handles the processes related to online course planning, delivery, and assessment:

  • Creating eLearning courses
  • Uploading content
  • Delivering courses online
  • Enrolling students
  • Communicating with students
  • Tracking and assessing learner performance

Summary

To summarise, although lines do tend to get blurry, the TMS is centred on back-office training processes and is built for training administrators, whereas the LMS is focused on front-office capabilities for the learners. Some LMSs might have elements to handle ILT and vILT, while some TMSs might incorporate a form of eLearning management.

This is why you need to closely assess your needs. Ask:

  • What is your share of instructor-led training vs eLearning?
  • Is your challenge more content management and course delivery, or in logistics, cost tracking, and administrative processes? Can your current software handle those items as in-depth as you’d like?
  • What is the core purpose of the software you’re looking at? Which features are central and which ones are peripheral, and will you be able to get good support on all these features?

These types of questions will help you determine what kind of software really fits your training needs.

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Our Top Picks: Training Management System and Learning Management System Technologies

There are many learning technologies on the market today and we partner with the best. Let us help you find the system(s) that best meet your organisation’s needs. 

Training Management Systems for your Classroom and Virtual Classroom Training:

Training Orchestra’s Training Resource Management Software is a system to automate and optimise Instructor-Led (ILT) and Virtual Instructor-Led Training (vILT) operations: session scheduling, resource management, instructor calendars/collaboration, cost tracking and reporting. As a complement to the LMS, LXP and other learning systems, Training Orchestra can replace all spreadsheets and manual tasks and help L&D, extended enterprise, training companies and associations increase resource use, optimise session scheduling, and track and control costs in real-time. Organisations gain control over their training operations and maximise their budgets so they can train more with less.

Learning Management Systems for your eLearning:

A learning management system is a software-based or SaaS platform that facilitates the management, delivery, and measurement of an organisation’s corporate e-learning programs.

Docebo redefines the way enterprises learn by applying new technologies to the traditional corporate learning management system market. Docebo provides an easy-to-use, highly configurable and affordable learning platform with the end-to-end capabilities and critical functionality needed to train internal and external workforces, partners and customers. This allows customers to take control of their desired training strategies and retain institutional knowledge, while providing efficient course delivery, tracking of learning progress, advanced social learning opportunities, and in-depth reporting tools and analytics.

Docebo’s robust platform helps its customers centralise a broad range of learning materials from peer enterprises and learners into one artificial intelligence-powered Learning Platform to expedite and enrich the learning process, increase productivity and grow teams uniformly.

 

Our learning specialists have strategic insight with technical and tactical know-how to maximise your organisation’s learning strategy in a world driven by digital transformation.

 

Skillslive works with globally recognised brands and our clients have offices all over the world. All of whom continually place their trust and faith in us to enhance an organisational learning culture and maximise their returns on their learning investments. 

Skillslive customers, no matter whether they are in the Asia Pacific Region or elsewhere globally, everyone benefits from a dedicated support team. We work when you work, and we're available when you need us. 

 

If you genuinely want to find out more, drop us a line here, and we'll let you know how we can help. Let's connect for a chat, contact now.

 

Skillslive Learn

Skillslive offers organisations a complementary blend of professional services combined with the latest learning technologies. Our learning specialists have the strategic insight, technical and tactical know-how to maximise your organisation's learning strategy and initiatives in a world driven by digital transformation.

Skillslive understands that everyone learns differently. Let us guide you and your organisation towards achieving ambitious learning goals through improving learner engagement and learning outcomes. Our specialised experts can dramatically increase the value and results of your training.

Skillslive remains innovative and at the forefront of learning technologies. Skillslive has partnered with the world's most highly regarded and awarded learning products available on the market today. We create world-class eLearning content and advise on the latest learning insights to ensure our clients' success.

Skillslive is a valued Training Orchestra Partner for the Asia Pacific Region.

 

Training Orchestra

Training Orchestra assists the learning professional to optimise the performance of their operations while maximising their training investment. As a leading Training Resource Management System (TRMS) with more than 600 satisfied clients worldwide, Training Orchestra supports the entire training process from planning and budgeting, scheduling and logistics, to sales and reporting.

An integrated solution that empowers teams to collaborate effortlessly, enabling L&D Departments, Training Companies, extended enterprise, associations and more, to "Train More with Less".

   
Published by Gavin Russell May 13, 2021
Gavin Russell